We are currently seeking a motivated and organized individual to join our team in the role of Administrative Analyst, with potential for growth. Working within a team of Property Managers, Analysts, and Leasing Analysts, you will be responsible for providing reception coverage, supporting our asset management and brokerage teams.
The Administrative Analyst will perform a variety of duties to support the Property Analysts in addition to providing reception coverage and working closely with senior real estate agents.
Required Skills and Abilities:
- 1-2 years administration experience; excellent ability to organize information electronically and follow rigorous filing systems and naming methodologies
- Strong organizational skills, accuracy and attention to detail are essential
- Enjoy working with people and display a professional and positive attitude at all times
- Experience in dealing with multiple demands and tasks simultaneously
- Proficient with Office365, particularly Excel, Word and Outlook
- Ability to communicate effectively and professionally, oral and written, both internally and externally
- Willingness to perform a range of duties
- Work in a team in a fast-paced environment
Duties and Responsibilities:
- Reception backup duties including:
- Ensure every visitor and client is warmly welcomed, offered refreshments and escorted to a meeting room
- Operate a multi-line switchboard, answering and transferring incoming phone calls
- Process incoming and outgoing mail, including opening, dating, sorting and distributing, and arrange for couriers
- Keep mailroom and kitchen tidy including loading and unloading dishwasher
- Open and close reception
- Additional duties include:
- Tracking critical timelines such as, insurance certificates for vendors and tenants, annual payments, budgets, reconciliations, and financial statements
- Assisting the Property Managers in any type of work requested
- Handles utility tracking and implements changes with utility companies where necessary
- Assisting senior real estate agents with all tasks including but not limited to site selection lists/spreadsheets, market analyses, legal documents, legal searches, filing, organization and miscellaneous administrative tasks
- Collaborating effectively with team members throughout the business, from all levels
- Making use of knowledge of standard office administrative practices and procedures
Please forward resumes to This email address is being protected from spambots. You need JavaScript enabled to view it..
We appreciate all applications received; however only those candidates selected for interviews will be contacted.
